Kenosha Band Boosters, Inc.
Supporting Kenosha, Wis. Unified School District music programs.
Kenosha Band Boosters
Meeting minutes for Jan. 22, 2008
Kenosha Band Boosters
Meeting Minutes for January 22, 2008
Attended by: Keenan Dreger, Patty Mahoney, Judy Busche, Jackie Battersby, Jay Labedz, Dr. Robert Wells, John Whyte, Carla Ebert, Shelley Flasch, Joanie May, Cindy Lee, Lisa Schulz, Guinevere Regalado, Sue Sanin, Stacie Steinman, Brad Steinman.
President Keenan Dreger called the meeting to order and introductions were completed.
Approval of Minutes:
The minutes from November 27, 2007 were reviewed. A motion carried to accept the minutes as written.
Financial Report:
A financial report was distributed. Judy reported that the financial records balance with the bank statement. Two checks are outstanding from the 2006 fruit sale. These checks were made out to students in the amounts of $15.90 and $1.95. Judy asked for and was given permission to move those amounts to the general fund. Two other outstanding checks include $268.00 to Southport R.V. for truck rental and $30.00 to Martec for printing of McGivern tickets. Jay will contact Mike Nelson regarding the Martec check.
Judy needs social security numbers from (3) band camp clinicians so that she can provide them with 1099 forms. Judy will check with Patty on obtaining this information.
A motion carried to accept the financial report.
District report:
Dr. Wells reported that the Band O Rama planning and last minute details are in full force. District Solo and Ensemble is in planning for March 1st. He also discussed confidentiality and a district push to protect the names and addresses of students. Therefore, Dr. Wells recommends that directors provide a sign up for parents to voluntarily give their names and addresses to the Boosters at the start of each school year. Dr. Wells also stated that Feb. 8th is the final sign up date for Solo and Ensemble registration. A schedule will be available up to one week before the contest. Some directors (Ripley and Taylor) have asked parents to email Shelley Flasch to volunteer for Band O Rama.
School updates:
Mahone: an email was received. They are preparing for Band O Rama, they have "band-aids" students who help with sectionals, and they have a website: www.mahonebands.org
McKinley: an email was received. They are planning a 4 day trip to Cleveland
Lance: an email was received. They are playing at a Bucks game. They are hosting a social to raise funds for their trip in May.
Elementary: John reported that they are in their 3rd out of 4th week of Band O Rama rehearsal. There are about 350 beginner students.
Fruit Sale:
The total amount of fruit sold was $5810.00. The payment for the fruit was $3783.55. The amount paid to schools was $2823.50 as we determined at the November meeting that the schools would receive 50% of their sales returned to the school account. Therefore, $1032.20 will be taken out of the general fund to cover the money being placed in the school accounts in accordance with their fruit sales. Keenan will meet with the presidents of Choir and Orchestra Boosters to determine the future of the fruit sale.
Band O Rama:
Joanie May will take care of water sales. Diane Kastelic will take care of flower sales. Boutonniere and corsages have been ordered. Keenan continues to work on the awards. About half of the volunteers have been set up; the school phone reps continue to make calls. Volunteers need to buy tickets if they plan to stay for the performance. Doors will open at 6:30 and 1:00. Volunteers are to report 90 minutes before the performance begins. There will be signs to show where the band sit on the field house floor. Awards will be given to Mark and Georgette Paielli, the Kiwanis club, and Jay Labedz. There was discussion about parking and shuttle busses for the future.
AHA:
Keenan explained the purpose of the Arts and Humanities Alliance of Kenosha (AHA). They are currently working on a business plan to promote the arts. The Orchestra boosters worked with AHA while planning their High Tea event for April.
Fundraisiers:
There was explanation and discussion about the Hanson Pool and Spa offer toward the raffling of a hot tub. There was discussion about expanding the raffle ticket to include other items. The group consensus continues to be that we need a person or group to head this fundraiser because the regular Booster attendees are busy with other tasks. The item was tabled.
Black Watch Trailer:
A photo of the back end of the trailer was received but cards could not go out in time for Christmas. Thank you notes still need to be sent.
Kiwanis Thank you performance:
Ken Wiele attended a Kiwanis Breakfast meeting so that he could personally thank the group for their generous donation toward the Black Watch Trailer. We are not certain if a band is able to play for one of the Kiwanis events.
Eagle Scout:
No report. Jay will attend Dominic James' Eagle ceremony when it is scheduled.
Summer Bands:
A new Sousaphone for Rambler Band is expected to be purchased after Band O Rama, since John Nepper has been busy.
Breakfast with the Bands (BWTB):
Stacie and Brad Steinman will meet with Patty and Tom Mahoney and plan to assist with the event this year (perhaps as chairpersons-in-training). This event will be held on May 10th in the Tremper cafeteria. A raffle basket chair is also needed. We will check with Cathy Eggert to see if she will do it again this year. Keenan stated he would still like to look at moving the BWTB off of Mother's Day weekend. Due to the full KUSD calendar it is uncertain whether this change can occur.
Ice Cream Social:
The Kemper Center is reserved for 2008. The band shell was suggested as a possible future venue.
Festival of Arts and Flowers (FOAF):This event will occur on the Sunday following Ice Cream Social. This is a KUSD event at which the Band Boosters run the concession stand.
Officers and By-laws:
Vice President and President Elect positions are still open.
Budget:
No budget or spending plan exists for this year.
Summer Band Banking:
Dr. Wells will look at some ideas on how to handle summer band financing. The goal is to avoid the past practice of the Band Boosters acting as the "bank" for the summer bands. The dates and directors for the summer bands will be determined "soon" per Dr. Wells.
New instruments:
There was some discussion about whether there is a need to replace some of the Howard Dunham instruments. The Howard Dunham fund has about $2700.00 at this time. John Whyte pointed out that this fund is earmarked for elementary students' needs. He suggested clarinets, trombones or baritones if any instruments were purchased. These instruments are also available at the middle school level so the students would not be without instruments when they age out of elementary school. However, he also pointed out that there are instruments at the P5 schools. He also recommended that Boosters consult with Kathy Thorson and have any purchases approved by Dr. Wells as stated in the Howard Dunham guidelines. An inventory of instruments was recommended.
Fundraisers:
Some ideas were gathered for various concert fundraisers. One idea was the University of Wisconsin marching band.
Upcoming Events:
March 1, 2008: Solo and Ensemble
March 4, 2008: Jazz Festival at Reuther (WSMA contest)
April 19, 2008: Large Group Contest
Call for Agenda items:
Please send any agenda items to Keenan Dreger. kdreger@hotmail.com
The meeting adjourned.
Meeting minutes for Jan. 22, 2008
Kenosha Band Boosters
Meeting Minutes for January 22, 2008
Attended by: Keenan Dreger, Patty Mahoney, Judy Busche, Jackie Battersby, Jay Labedz, Dr. Robert Wells, John Whyte, Carla Ebert, Shelley Flasch, Joanie May, Cindy Lee, Lisa Schulz, Guinevere Regalado, Sue Sanin, Stacie Steinman, Brad Steinman.
President Keenan Dreger called the meeting to order and introductions were completed.
Approval of Minutes:
The minutes from November 27, 2007 were reviewed. A motion carried to accept the minutes as written.
Financial Report:
A financial report was distributed. Judy reported that the financial records balance with the bank statement. Two checks are outstanding from the 2006 fruit sale. These checks were made out to students in the amounts of $15.90 and $1.95. Judy asked for and was given permission to move those amounts to the general fund. Two other outstanding checks include $268.00 to Southport R.V. for truck rental and $30.00 to Martec for printing of McGivern tickets. Jay will contact Mike Nelson regarding the Martec check.
Judy needs social security numbers from (3) band camp clinicians so that she can provide them with 1099 forms. Judy will check with Patty on obtaining this information.
A motion carried to accept the financial report.
District report:
Dr. Wells reported that the Band O Rama planning and last minute details are in full force. District Solo and Ensemble is in planning for March 1st. He also discussed confidentiality and a district push to protect the names and addresses of students. Therefore, Dr. Wells recommends that directors provide a sign up for parents to voluntarily give their names and addresses to the Boosters at the start of each school year. Dr. Wells also stated that Feb. 8th is the final sign up date for Solo and Ensemble registration. A schedule will be available up to one week before the contest. Some directors (Ripley and Taylor) have asked parents to email Shelley Flasch to volunteer for Band O Rama.
School updates:
Mahone: an email was received. They are preparing for Band O Rama, they have "band-aids" students who help with sectionals, and they have a website: www.mahonebands.org
McKinley: an email was received. They are planning a 4 day trip to Cleveland
Lance: an email was received. They are playing at a Bucks game. They are hosting a social to raise funds for their trip in May.
Elementary: John reported that they are in their 3rd out of 4th week of Band O Rama rehearsal. There are about 350 beginner students.
Fruit Sale:
The total amount of fruit sold was $5810.00. The payment for the fruit was $3783.55. The amount paid to schools was $2823.50 as we determined at the November meeting that the schools would receive 50% of their sales returned to the school account. Therefore, $1032.20 will be taken out of the general fund to cover the money being placed in the school accounts in accordance with their fruit sales. Keenan will meet with the presidents of Choir and Orchestra Boosters to determine the future of the fruit sale.
Band O Rama:
Joanie May will take care of water sales. Diane Kastelic will take care of flower sales. Boutonniere and corsages have been ordered. Keenan continues to work on the awards. About half of the volunteers have been set up; the school phone reps continue to make calls. Volunteers need to buy tickets if they plan to stay for the performance. Doors will open at 6:30 and 1:00. Volunteers are to report 90 minutes before the performance begins. There will be signs to show where the band sit on the field house floor. Awards will be given to Mark and Georgette Paielli, the Kiwanis club, and Jay Labedz. There was discussion about parking and shuttle busses for the future.
AHA:
Keenan explained the purpose of the Arts and Humanities Alliance of Kenosha (AHA). They are currently working on a business plan to promote the arts. The Orchestra boosters worked with AHA while planning their High Tea event for April.
Fundraisiers:
There was explanation and discussion about the Hanson Pool and Spa offer toward the raffling of a hot tub. There was discussion about expanding the raffle ticket to include other items. The group consensus continues to be that we need a person or group to head this fundraiser because the regular Booster attendees are busy with other tasks. The item was tabled.
Black Watch Trailer:
A photo of the back end of the trailer was received but cards could not go out in time for Christmas. Thank you notes still need to be sent.
Kiwanis Thank you performance:
Ken Wiele attended a Kiwanis Breakfast meeting so that he could personally thank the group for their generous donation toward the Black Watch Trailer. We are not certain if a band is able to play for one of the Kiwanis events.
Eagle Scout:
No report. Jay will attend Dominic James' Eagle ceremony when it is scheduled.
Summer Bands:
A new Sousaphone for Rambler Band is expected to be purchased after Band O Rama, since John Nepper has been busy.
Breakfast with the Bands (BWTB):
Stacie and Brad Steinman will meet with Patty and Tom Mahoney and plan to assist with the event this year (perhaps as chairpersons-in-training). This event will be held on May 10th in the Tremper cafeteria. A raffle basket chair is also needed. We will check with Cathy Eggert to see if she will do it again this year. Keenan stated he would still like to look at moving the BWTB off of Mother's Day weekend. Due to the full KUSD calendar it is uncertain whether this change can occur.
Ice Cream Social:
The Kemper Center is reserved for 2008. The band shell was suggested as a possible future venue.
Festival of Arts and Flowers (FOAF):This event will occur on the Sunday following Ice Cream Social. This is a KUSD event at which the Band Boosters run the concession stand.
Officers and By-laws:
Vice President and President Elect positions are still open.
Budget:
No budget or spending plan exists for this year.
Summer Band Banking:
Dr. Wells will look at some ideas on how to handle summer band financing. The goal is to avoid the past practice of the Band Boosters acting as the "bank" for the summer bands. The dates and directors for the summer bands will be determined "soon" per Dr. Wells.
New instruments:
There was some discussion about whether there is a need to replace some of the Howard Dunham instruments. The Howard Dunham fund has about $2700.00 at this time. John Whyte pointed out that this fund is earmarked for elementary students' needs. He suggested clarinets, trombones or baritones if any instruments were purchased. These instruments are also available at the middle school level so the students would not be without instruments when they age out of elementary school. However, he also pointed out that there are instruments at the P5 schools. He also recommended that Boosters consult with Kathy Thorson and have any purchases approved by Dr. Wells as stated in the Howard Dunham guidelines. An inventory of instruments was recommended.
Fundraisers:
Some ideas were gathered for various concert fundraisers. One idea was the University of Wisconsin marching band.
Upcoming Events:
March 1, 2008: Solo and Ensemble
March 4, 2008: Jazz Festival at Reuther (WSMA contest)
April 19, 2008: Large Group Contest
Call for Agenda items:
Please send any agenda items to Keenan Dreger. kdreger@hotmail.com
The meeting adjourned.
* Next meeting
Click on asterisks for:
*What's New
*Home Page
*What We Do
* Breakfast with the Bands
* Band-O-Rama
* Band of the
Black Watch
details ready
* OrchestraFest 2006
*Welcome
5th grade &
new band students
*Membership
*Booster Apparel
*Volunteering
*Volunteer Opportunities
*Minutes
*Send us a Note (contact us)
*Buy/Sell
Instruments
Links:
* Kenosha Unified
School District
* Schools
* Elementary Bands
*What's New
*Home Page
*What We Do
* Breakfast with the Bands
* Band-O-Rama
* Band of the
Black Watch
details ready
* OrchestraFest 2006
*Welcome
5th grade &
new band students
*Membership
*Booster Apparel
*Volunteering
*Volunteer Opportunities
*Minutes
*Send us a Note (contact us)
*Buy/Sell
Instruments
Links:
* Kenosha Unified
School District
* Schools
* Elementary Bands
Suggestions? Comments? Contact web@kenoshabandboosters.org
(Please mention 'Band Boosters' in the subject line.)
(Please mention 'Band Boosters' in the subject line.)
Kenosha Band Boosters, Inc.
Supporting Kenosha, Wis. Unified School District music programs.
* Next meeting