Kenosha Band Boosters, Inc.
Supporting Kenosha, Wis. Unified School District music programs.
Attended by: Patty Mahoney, Janet Schoettler, Jay Labedz, John Whyte, Tim Yontz, Joanie May, Bob McMahon, Rich Mich, Kathy Ripley, Janice Klopstein, John Nepper, John Stolfe, Karen Kessler, Jackie Battersby
President Patty Mahoney called the meeting to order and introductions were completed.
The President did not have a message.
Approval of Minutes:
Meeting minutes from 11/22/05 were reviewed. Corrections were noted as follows:
Clarification: senior "citizens" were calling Patty to order fruit due to the Kenosha News advertisement.
A motion carried to accept the November minutes with the above clarification.
Preliminary Discussion:
Regarding the concerns mentioned at the November Booster meeting: At this time, Sixth grade band is proposed daily in the middle school program of study for 06-07. Sixth grade band will be held every day during the advisory period of day. Lessons may be held during student elective class time.
School Reports:
Elementary: John Whyte reported that the elementary Band-O-Rama rehearsals continue at 5 sites. 90 students are participating at the Lance site. Rehearsals are going well. E-mail communication to parents is working well; they are getting volunteers. The Prairie Lane building addition will have 2 rooms dedicated to elementary music instruction.
Lance: Kathy Ripley reported that they are preparing for Band-O-Rama. Some of the Lance band students have helped with the elementary rehearsals there. A lot of students are preparing for Solo and Ensemble. The 8th graders are planning a spring trip to Minnesota. They will attend a clinic at Northwestern University on March 16th.
Lincoln: They completed their retreat at Camp Timberlee in December.
Tremper: They have a concert planned for March 1st with a "Pops" theme. Mr. Wiele sent word that he appreciates the Black Watch information being posted on the Booster website. Black Watch Disney trip is set up. A Jazz benefit concert is planned for April 4th at the Parkway Chateau.
District: They are busy preparing for Band-O-Rama. Dr. Yontz sent an email to Patty Mahoney with specific Band-O-Rama instructions involving volunteer needs, etc. Dr. Paula Holcomb, guest conductor, from the State University of New York-Fredonia is arriving the Wednesday prior to the event to work with the students. It was noted that she is believed to be the first female guest conductor in the 49 years of Band-o-Rama. Volunteer set-up is underway including name tags and cash boxes for flower and water sales.
Planning is underway for the 50th anniversary Band-O-Rama in 2007. The date may move from the traditional first February weekend. The district has commissioned Brian Balmages to write a piece. They are working on a past, present, future theme which may include a student composition as well as inviting past directors.
Continued below...
Continued from above...
Financial Report:
A written report was received. Highlights include:
The organization has 2 checking accounts temporarily while they are working on closing the Chase account and moving business to Johnson Bank.
Two fruit sale checks were returned for insufficient funds but cleared on the re-deposit. 1099's will be sent to summer contracted personnel. The fruit sale total at this time is $3,179.28. However, a couple of outstanding bills may total $500.00 to $800.00 against that amount.
Kenosha Beats is currently $248.00 in the black due to donations.
Insurance policies: a total of less than $1200.00 includes the payment of a liability policy, the truck insurance, and a policy to cover directors and officers. The Inland Marine policy to cover the equipment and uniforms on the trailer was cancelled at a savings of $1900.00.
The reserve fund of $988.08 left over from 2005 summer band program will go back into the program to be used as needed.
A motion carried to accept the financial report.
Fruit Sale:
Sales are down and have been decreasing annually for all of the Booster organizations. A profit of approximately $2500.00 is anticipated. It was noted that the "reward" system set up to encourage sales ended up being "silly" because even the top sellers sold small amounts of fruit. Therefore, some of the checks to rebate 5% or 10% to the sellers ended up being very small amounts. It was felt that the decrease in sales may be partially due to other fundraisers in schools. Patty will discuss this phenomenon with the other Booster presidents.
Band-O-Rama:
The awards are purchased and ready to present with recipients identified.
Diane Kastelic is overseeing the orchid flower sale.
Joanie May is overseeing the water sale and signs will be posted on the doors.
Carla Ebert continues to work on organizing volunteers. This is being done with a combination of phone calling and website sign-up. The phone reps that are getting volunteers, will report back and those volunteers will be "plugged in." There was some discussion about volunteers needing to purchase a ticket to sit in the field house and watch the performance. This was unfortunately not clear to all of the phone reps.
A live broadcast will be offered free in the cafeteria and on channel 20.
4 cash boxes are needed: 2 for water, 1 for flowers and 1 for ticket sales.
Solo and Ensemble:
Volunteers are needed for morning and afternoon shifts. 65 volunteers are needed 7:30 am to 12:00 pm and 65 volunteers are needed for 11:30 am to 4:00 pm. John Whyte will make reminder phone calls to volunteers as he has always done in the past. Website volunteering is the ultimate goal.
Black Watch Trailer Painting:
Rich Mich reported on estimates and information. JB Collision has proposed $3500.00 worth of work which includes: prep and refinish the trailer, paint a 2 colored logo, and replace all of the rusty screws. This price does not include lettering and stenciled lettering would be purchased separately. Tom Brand of JB Collision reports that the work could be done in March or April. The Boosters could save $1000.00 by having volunteers do the sanding and priming. Also, volunteers could replace the rusty screws at a savings of $400.00. Discussion followed and it was felt that we should try to get the entire job done professionally. Tim Yontz stated he would check with the KUSD maintenance department to find out whether they could do some or all of the work. Also, grant money will be pursued from Lions, Rotary and/or Kiwanis.
Summer Bands:
Patty led discussion about summer band equipment needs. The following chart was used as a guideline:
Continental
Uniforms: 8 yrs ago
Equipment: snare, bass, tenor 6-7 yrs ago
Rambler
Uniforms: (? ) color guard uniforms in 2000, black percussion in 2004
Equipment: pole bags, rehearsal stand for percussion and hat storage needed, some purchased in 2002
Black Watch
Uniforms: new band and guard in 2004
Equipment: percussion 6-7 years ago
Keno Beats
Uniforms: none
Equipment: none
Truck/Trailer
unknown
Patty suggested that the Boosters look at equipment purchases this year to benefit the Black Watch and the Kenosha Beats.
John Stolfe stated that he spoke with Paul Taylor and Ken Wiele. $3500.00 worth of percussion equipment is available for purchase from Lighthouse Brigade. It was noted that this equipment may be better suited for the junior bands.
Dynasty Percussion of Lake Geneva may be willing to offer a deal, perhaps via Pacetti's Music. However, a percussion investment would still be approximately $15,000.00 for all equipment and cases.
It was suggested that the Boosters look for community sponsors for the purchase of this equipment and that the Boosters' funds be used to maintain the equipment. Another summer band need was noted to be Sousaphones or marching tubas.
There was a suggestion that sponsorship logos be painted on the trailer and/or equipment to reduce costs or to encourage donation of equipment in lieu of advertising. Discussion continued with suggestions that the Boosters check on grant money or the development of a capital campaign or foundation committee. It was felt that a committee separate from the regular Booster meeting attendees could focus on fund development.
A motion carried to create a Kenosha Band Boosters "Capital Campaign Committee." This committee will be led by John Stolfe. Band Boosters will help with identifying businesses and individuals that have donated in the past and also with the development of a suggested benefactor list. The Capital Campaign Committee will identify needs and priorities for the band program. However, the first priority of the committee will be to obtain the funding needed for the purchase of the aforementioned percussion equipment.
The meeting adjourned.
President Patty Mahoney called the meeting to order and introductions were completed.
The President did not have a message.
Approval of Minutes:
Meeting minutes from 11/22/05 were reviewed. Corrections were noted as follows:
Clarification: senior "citizens" were calling Patty to order fruit due to the Kenosha News advertisement.
A motion carried to accept the November minutes with the above clarification.
Preliminary Discussion:
Regarding the concerns mentioned at the November Booster meeting: At this time, Sixth grade band is proposed daily in the middle school program of study for 06-07. Sixth grade band will be held every day during the advisory period of day. Lessons may be held during student elective class time.
School Reports:
Elementary: John Whyte reported that the elementary Band-O-Rama rehearsals continue at 5 sites. 90 students are participating at the Lance site. Rehearsals are going well. E-mail communication to parents is working well; they are getting volunteers. The Prairie Lane building addition will have 2 rooms dedicated to elementary music instruction.
Lance: Kathy Ripley reported that they are preparing for Band-O-Rama. Some of the Lance band students have helped with the elementary rehearsals there. A lot of students are preparing for Solo and Ensemble. The 8th graders are planning a spring trip to Minnesota. They will attend a clinic at Northwestern University on March 16th.
Lincoln: They completed their retreat at Camp Timberlee in December.
Tremper: They have a concert planned for March 1st with a "Pops" theme. Mr. Wiele sent word that he appreciates the Black Watch information being posted on the Booster website. Black Watch Disney trip is set up. A Jazz benefit concert is planned for April 4th at the Parkway Chateau.
District: They are busy preparing for Band-O-Rama. Dr. Yontz sent an email to Patty Mahoney with specific Band-O-Rama instructions involving volunteer needs, etc. Dr. Paula Holcomb, guest conductor, from the State University of New York-Fredonia is arriving the Wednesday prior to the event to work with the students. It was noted that she is believed to be the first female guest conductor in the 49 years of Band-o-Rama. Volunteer set-up is underway including name tags and cash boxes for flower and water sales.
Planning is underway for the 50th anniversary Band-O-Rama in 2007. The date may move from the traditional first February weekend. The district has commissioned Brian Balmages to write a piece. They are working on a past, present, future theme which may include a student composition as well as inviting past directors.
Continued below...
Continued from above...
Financial Report:
A written report was received. Highlights include:
The organization has 2 checking accounts temporarily while they are working on closing the Chase account and moving business to Johnson Bank.
Two fruit sale checks were returned for insufficient funds but cleared on the re-deposit. 1099's will be sent to summer contracted personnel. The fruit sale total at this time is $3,179.28. However, a couple of outstanding bills may total $500.00 to $800.00 against that amount.
Kenosha Beats is currently $248.00 in the black due to donations.
Insurance policies: a total of less than $1200.00 includes the payment of a liability policy, the truck insurance, and a policy to cover directors and officers. The Inland Marine policy to cover the equipment and uniforms on the trailer was cancelled at a savings of $1900.00.
The reserve fund of $988.08 left over from 2005 summer band program will go back into the program to be used as needed.
A motion carried to accept the financial report.
Fruit Sale:
Sales are down and have been decreasing annually for all of the Booster organizations. A profit of approximately $2500.00 is anticipated. It was noted that the "reward" system set up to encourage sales ended up being "silly" because even the top sellers sold small amounts of fruit. Therefore, some of the checks to rebate 5% or 10% to the sellers ended up being very small amounts. It was felt that the decrease in sales may be partially due to other fundraisers in schools. Patty will discuss this phenomenon with the other Booster presidents.
Band-O-Rama:
The awards are purchased and ready to present with recipients identified.
Diane Kastelic is overseeing the orchid flower sale.
Joanie May is overseeing the water sale and signs will be posted on the doors.
Carla Ebert continues to work on organizing volunteers. This is being done with a combination of phone calling and website sign-up. The phone reps that are getting volunteers, will report back and those volunteers will be "plugged in." There was some discussion about volunteers needing to purchase a ticket to sit in the field house and watch the performance. This was unfortunately not clear to all of the phone reps.
A live broadcast will be offered free in the cafeteria and on channel 20.
4 cash boxes are needed: 2 for water, 1 for flowers and 1 for ticket sales.
Solo and Ensemble:
Volunteers are needed for morning and afternoon shifts. 65 volunteers are needed 7:30 am to 12:00 pm and 65 volunteers are needed for 11:30 am to 4:00 pm. John Whyte will make reminder phone calls to volunteers as he has always done in the past. Website volunteering is the ultimate goal.
Black Watch Trailer Painting:
Rich Mich reported on estimates and information. JB Collision has proposed $3500.00 worth of work which includes: prep and refinish the trailer, paint a 2 colored logo, and replace all of the rusty screws. This price does not include lettering and stenciled lettering would be purchased separately. Tom Brand of JB Collision reports that the work could be done in March or April. The Boosters could save $1000.00 by having volunteers do the sanding and priming. Also, volunteers could replace the rusty screws at a savings of $400.00. Discussion followed and it was felt that we should try to get the entire job done professionally. Tim Yontz stated he would check with the KUSD maintenance department to find out whether they could do some or all of the work. Also, grant money will be pursued from Lions, Rotary and/or Kiwanis.
Summer Bands:
Patty led discussion about summer band equipment needs. The following chart was used as a guideline:
Continental
Uniforms: 8 yrs ago
Equipment: snare, bass, tenor 6-7 yrs ago
Rambler
Uniforms: (? ) color guard uniforms in 2000, black percussion in 2004
Equipment: pole bags, rehearsal stand for percussion and hat storage needed, some purchased in 2002
Black Watch
Uniforms: new band and guard in 2004
Equipment: percussion 6-7 years ago
Keno Beats
Uniforms: none
Equipment: none
Truck/Trailer
unknown
Patty suggested that the Boosters look at equipment purchases this year to benefit the Black Watch and the Kenosha Beats.
John Stolfe stated that he spoke with Paul Taylor and Ken Wiele. $3500.00 worth of percussion equipment is available for purchase from Lighthouse Brigade. It was noted that this equipment may be better suited for the junior bands.
Dynasty Percussion of Lake Geneva may be willing to offer a deal, perhaps via Pacetti's Music. However, a percussion investment would still be approximately $15,000.00 for all equipment and cases.
It was suggested that the Boosters look for community sponsors for the purchase of this equipment and that the Boosters' funds be used to maintain the equipment. Another summer band need was noted to be Sousaphones or marching tubas.
There was a suggestion that sponsorship logos be painted on the trailer and/or equipment to reduce costs or to encourage donation of equipment in lieu of advertising. Discussion continued with suggestions that the Boosters check on grant money or the development of a capital campaign or foundation committee. It was felt that a committee separate from the regular Booster meeting attendees could focus on fund development.
A motion carried to create a Kenosha Band Boosters "Capital Campaign Committee." This committee will be led by John Stolfe. Band Boosters will help with identifying businesses and individuals that have donated in the past and also with the development of a suggested benefactor list. The Capital Campaign Committee will identify needs and priorities for the band program. However, the first priority of the committee will be to obtain the funding needed for the purchase of the aforementioned percussion equipment.
The meeting adjourned.
* Next meeting
Click on asterisks for:
*What's New
*Home Page
*What We Do
* Breakfast with the Bands
* Band-O-Rama
Summer Bands:
2008 details coming this spring
* OrchestraFest 2006
*Welcome
5th grade &
new band students
*Membership
*Booster Apparel
*Volunteering
*Volunteer Opportunities
*Minutes
*Send us a Note (contact us)
*Buy/Sell
Instruments
Links:
* Kenosha Unified
School District
* Schools
* Elementary Bands
*What's New
*Home Page
*What We Do
* Breakfast with the Bands
* Band-O-Rama
Summer Bands:
2008 details coming this spring
* OrchestraFest 2006
*Welcome
5th grade &
new band students
*Membership
*Booster Apparel
*Volunteering
*Volunteer Opportunities
*Minutes
*Send us a Note (contact us)
*Buy/Sell
Instruments
Links:
* Kenosha Unified
School District
* Schools
* Elementary Bands
Suggestions? Comments? Contact web@kenoshabandboosters.org
(Please mention 'Band Boosters' in the subject line.)
(Please mention 'Band Boosters' in the subject line.)