Kenosha Band Boosters, Inc.
Supporting Kenosha, Wis. Unified School District music programs.
Kenosha Band Boosters
Oct. 25, 2005 meeting minutes:
Oct. 25, 2005 meeting minutes:
Attended by: Patty Mahoney, Joanie May, Bob McMahon, Janet Schoettler, Jay Labedz, John Whyte, Jackie Battersby, Jim Ipsen, Dave Riley, Paul Taylor, Tim Yontz, John Krerowicz
Patty called the meeting to order and introductions were completed. The President's message was postponed until later in the meeting.
Approval of Minutes:
Meeting minutes from 9/27/05 were reviewed. Corrections were noted as follows:
Winter Drum Line: A motion unanimously carried. Delete the Black Watch summer band equipment and replace with any summer band equipment..
Ice Cream Social: change "he to "the
Financial Report: Clarify that the Boosters does own a computer printer. However, it is inoperable. Therefore, it will not be passed from the Tack household to the McMahon household for use with the Band Boosters computer.
Financial Report: The minutes indicate that the truck repair comes from the truck fund. Bob McMahon will check to see if that is accurate and report back to the Boosters.
A motion carried to accept the September meeting minutes with the above mentioned corrections.
School Reports:
Elementary Bands: John Whyte stated that a revised beginner band letter will be going out to parents. Leslie Blitstein's name will change to Mrs. Cook due to her marriage. Leslie is directing beginners at Lincoln. John Whyte is directing beginners at Lance, Jeremy Kreiderman at Mahone and Brad Feigles at McKinley. Two of those sites will rehearse on Tuesdays and two on Thursdays beginning in January.
DOL: Jim Ipsen stated that DOL has a concert on November 10th with band, orchestra, and choir students participating.
Lance: Dave Riley did not have any news to report.
Lincoln: Concert on November 3rd. The 8th graders were fitted for new shirts with maroon bow ties and cumber bunds.
Mahone: An email was received from Kristie Weyrauch. The Mahone band will travel to Madison to perform at the WSMA Music Teacher's convention. They will also have the opportunity to observe the UW marching band, go to a mall, swim and relax. They will also travel with a "Booster Bus with 45 "fans. Their fall concert is November 10th and they are performing on the 12th in a Habitat for Humanity fundraiser. Their pep band is starting up soon.
Bradford: Paul Taylor stated that the Symphonic band has a concert on Nobember 16th in the Reuther auditorium since Bradford's auditorium is under renovation. A pep band has been developed for football games and they may also play at basketball games.
Minutes continued below...
Minutes continued from above...
ITA: Lori Miskovic, Kristi Kavenaugh, and Anita Reddick have expressed interest in being Booster reps for ITA.
Tremper: A note was received. Highlights include: Fall concerts on 11/16 and 11/22. The concert on the 16th will feature a Brian Schoettler piece as well as brass, sax and clarinet choirs. The concert on the 22nd will feature the younger bands. John Stolfi will direct at that concert. Yearbook photos will be taken before the concert(s). The Jazz ensembles will perform at the Lawrence University Jazz festival. Several students are participating in the WSMA State Honors Band. Twenty-five students are participating in a concert with the Belle City Brass. Several students are playing in the UW-Milwaukee Honors band festival. The band mourns the loss of Matt Fontenot, a trumpet player killed in an automobile accident.
Financial Report:
Highlights included: The annual 990 report for non-profits organizations to the IRS is being completed by Marlene Tack. The Booster accounts are being transitioned from Bank One to Johnson Bank. A $250 check is ready for the Mahone Band; Patty will deliver it.
A motion carried to accept the financial report.
Drum Line:
An informational meeting is scheduled for 10/26/05. Paul Taylor will show a DVD at the meeting highlighting the top U.S. high school drum lines. Brochures have been sent to all of the high school percussionists. The plan is to start rehearsing on Saturdays. A Friday to Saturday retreat style rehearsal may be set up. Paul has received a copy of the show that the group will perform. It is noted to be challenging.
Paul Taylor passed around a rough draft with line items and start up costs. The start up costs handout was reviewed line by line. It was indicated that the instructors are willing to work for free but Paul stated he would like to give them a stipend of about $800 each.
The "Kenosha Beats account line could be added to the Boosters Financial report and the money from the program could run in and out of the Booster accounts in the same fashion as the summer band programs. Another idea is for Paul to check on setting up an activity account at KUSD.
The group will perform in black pants and shoes. Shirts may be ordered from Promo 540 and could be paid for by the participants.
Clothing Sale:
Patty stated Sue Mack was planning to check on inventory. That information will be needed before the website can be updated.
Reuther Room:
An inventory of the items has been set up for the first two weeks in November. It was noted that the room contains some empty percussion cases that may be useful for the Drum Line program.
Website:
No report at this time.
Newsletter:
The Boosters are planning to send out a Fall 2005 newsletter with information about the Fruit Sale and information about the website. The goal is to have people use the website for Booster information, to access meeting minutes and ultimately for volunteer opportunities.
Membership:
It was noted that there is a $5 membership fee for the Boosters. It was restated that we will encourage parents to use the Booster website.
School Reps:
It is hopeful that the Band Booster school representatives can set up a table at the school concerts to promote the Boosters. Patty has some ideas of parents to contact to serve as school reps. She will pass those names along to the directors.
Fruit Sale:
Packets for the sale will go out to middle and high school directors. The students interested in selling will pick up packets. In the past the top sellers from each band received 10% of their sale to their account and the school received 5%. This year we will offer a new deal. If the school has 25% of their students participating in the sale, the school will get 10% of the profit for school use.
Dr. Yontz added fruit sale input and the District report at this point in the meeting since he was just coming in from a concert:
Dr. Yontz suggested that a fruit sale information sheet go home with all students. He also initiated discussion about the Band Booster membership procedure. He noted that the Boosters could adopt the position that ALL parents are automatically Band Boosters if they have a child in the program and/or rent an instrument. This would take the focus off of the membership fee. However, a suggested donation could be mentioned.
Dr. Yontz also noted that the district is working on an EXCEL spreadsheet for the directors to use for the Fruit Sale. The information sheet is completed. The Mahone band performed their state WSMA pieces for their parents this evening.
President's Message:
Patty expressed the Boosters gratitude for Marlene Tack and all of her years of service as Treasurer for the Boosters. It was hoped that Marlene would attend this meeting so that she could be properly thanked for her outstanding service.
Patty circulated a sympathy card for the family of Matt Fontenot, a trumpet player at Tremper.
Patty read a letter that she composed to send to the Chippewa Falls Band Boosters from the Kenosha Band Boosters. The letter was sent in response to their recent loss in a tragic bus accident returning home from a band competition.
Budget:
A proposed budget sheet was distributed. Highlights include: The Fruit Sale profit proposed is about $1000 less than the previous year's actual profit. The Breakfast with the Bands proposed profit is $300 less than last year's actual profit. Income may be affected by the flower/water sale changes at Band-O-Rama. Dr. Yontz will check to see if water is allowed in the Bradford Fieldhouse because new flooring has been installed. All revenue lines were reviewed.
Expense lines were reviewed and comments were as follows: All bands stayed the same except the Rambler Band. It was noted that their expenses decreased because they did not go away for band camp in the summer of 2005. Discussion followed and it was decided that the Rambler account stay at $2500 as in previous years. The Band-O-Rama line item is noted to include gifts to recognize directors for years of service. The truck replacement line was reduced to $1000 from $1,500 because there is now about $20,000 in the truck replacement fund. The $1,200 for insurance is for the truck, trailer and events (not equipment). The cost of office supplies has increased because of changing banks and purchasing new check stampers, etc. The lighting for the Ice Cream Social remains an uncertain expense. The Boosters may ask the directors to submit proposals for grants from the Boosters toward specific school needs or wants.
The group decided that they would like to have flexibility for use of the money saved by not having to insure equipment that can be covered by KUSD's insurance policy. A motion carried to rescind the June 2005 motion that earmarked the $1,800 saved from insurance premiums for uniforms.
A motion carried to amend the proposed budget with the Rambler band fund set at $2,500, the Drum line fund set at $600, removal of the $2,000 grants to school category, and the Truck maintenance line set at $300.
The budget for 2005-2006 then has a net profit of $378.
Return to Booster Membership agenda item:
A motion carried to drop the Band Booster membership fee of $5 and instead ask for a donation of time and/or money from parents of band students.
The meeting adjourned.
Patty called the meeting to order and introductions were completed. The President's message was postponed until later in the meeting.
Approval of Minutes:
Meeting minutes from 9/27/05 were reviewed. Corrections were noted as follows:
Winter Drum Line: A motion unanimously carried. Delete the Black Watch summer band equipment and replace with any summer band equipment..
Ice Cream Social: change "he to "the
Financial Report: Clarify that the Boosters does own a computer printer. However, it is inoperable. Therefore, it will not be passed from the Tack household to the McMahon household for use with the Band Boosters computer.
Financial Report: The minutes indicate that the truck repair comes from the truck fund. Bob McMahon will check to see if that is accurate and report back to the Boosters.
A motion carried to accept the September meeting minutes with the above mentioned corrections.
School Reports:
Elementary Bands: John Whyte stated that a revised beginner band letter will be going out to parents. Leslie Blitstein's name will change to Mrs. Cook due to her marriage. Leslie is directing beginners at Lincoln. John Whyte is directing beginners at Lance, Jeremy Kreiderman at Mahone and Brad Feigles at McKinley. Two of those sites will rehearse on Tuesdays and two on Thursdays beginning in January.
DOL: Jim Ipsen stated that DOL has a concert on November 10th with band, orchestra, and choir students participating.
Lance: Dave Riley did not have any news to report.
Lincoln: Concert on November 3rd. The 8th graders were fitted for new shirts with maroon bow ties and cumber bunds.
Mahone: An email was received from Kristie Weyrauch. The Mahone band will travel to Madison to perform at the WSMA Music Teacher's convention. They will also have the opportunity to observe the UW marching band, go to a mall, swim and relax. They will also travel with a "Booster Bus with 45 "fans. Their fall concert is November 10th and they are performing on the 12th in a Habitat for Humanity fundraiser. Their pep band is starting up soon.
Bradford: Paul Taylor stated that the Symphonic band has a concert on Nobember 16th in the Reuther auditorium since Bradford's auditorium is under renovation. A pep band has been developed for football games and they may also play at basketball games.
Minutes continued below...
Minutes continued from above...
ITA: Lori Miskovic, Kristi Kavenaugh, and Anita Reddick have expressed interest in being Booster reps for ITA.
Tremper: A note was received. Highlights include: Fall concerts on 11/16 and 11/22. The concert on the 16th will feature a Brian Schoettler piece as well as brass, sax and clarinet choirs. The concert on the 22nd will feature the younger bands. John Stolfi will direct at that concert. Yearbook photos will be taken before the concert(s). The Jazz ensembles will perform at the Lawrence University Jazz festival. Several students are participating in the WSMA State Honors Band. Twenty-five students are participating in a concert with the Belle City Brass. Several students are playing in the UW-Milwaukee Honors band festival. The band mourns the loss of Matt Fontenot, a trumpet player killed in an automobile accident.
Financial Report:
Highlights included: The annual 990 report for non-profits organizations to the IRS is being completed by Marlene Tack. The Booster accounts are being transitioned from Bank One to Johnson Bank. A $250 check is ready for the Mahone Band; Patty will deliver it.
A motion carried to accept the financial report.
Drum Line:
An informational meeting is scheduled for 10/26/05. Paul Taylor will show a DVD at the meeting highlighting the top U.S. high school drum lines. Brochures have been sent to all of the high school percussionists. The plan is to start rehearsing on Saturdays. A Friday to Saturday retreat style rehearsal may be set up. Paul has received a copy of the show that the group will perform. It is noted to be challenging.
Paul Taylor passed around a rough draft with line items and start up costs. The start up costs handout was reviewed line by line. It was indicated that the instructors are willing to work for free but Paul stated he would like to give them a stipend of about $800 each.
The "Kenosha Beats account line could be added to the Boosters Financial report and the money from the program could run in and out of the Booster accounts in the same fashion as the summer band programs. Another idea is for Paul to check on setting up an activity account at KUSD.
The group will perform in black pants and shoes. Shirts may be ordered from Promo 540 and could be paid for by the participants.
Clothing Sale:
Patty stated Sue Mack was planning to check on inventory. That information will be needed before the website can be updated.
Reuther Room:
An inventory of the items has been set up for the first two weeks in November. It was noted that the room contains some empty percussion cases that may be useful for the Drum Line program.
Website:
No report at this time.
Newsletter:
The Boosters are planning to send out a Fall 2005 newsletter with information about the Fruit Sale and information about the website. The goal is to have people use the website for Booster information, to access meeting minutes and ultimately for volunteer opportunities.
Membership:
It was noted that there is a $5 membership fee for the Boosters. It was restated that we will encourage parents to use the Booster website.
School Reps:
It is hopeful that the Band Booster school representatives can set up a table at the school concerts to promote the Boosters. Patty has some ideas of parents to contact to serve as school reps. She will pass those names along to the directors.
Fruit Sale:
Packets for the sale will go out to middle and high school directors. The students interested in selling will pick up packets. In the past the top sellers from each band received 10% of their sale to their account and the school received 5%. This year we will offer a new deal. If the school has 25% of their students participating in the sale, the school will get 10% of the profit for school use.
Dr. Yontz added fruit sale input and the District report at this point in the meeting since he was just coming in from a concert:
Dr. Yontz suggested that a fruit sale information sheet go home with all students. He also initiated discussion about the Band Booster membership procedure. He noted that the Boosters could adopt the position that ALL parents are automatically Band Boosters if they have a child in the program and/or rent an instrument. This would take the focus off of the membership fee. However, a suggested donation could be mentioned.
Dr. Yontz also noted that the district is working on an EXCEL spreadsheet for the directors to use for the Fruit Sale. The information sheet is completed. The Mahone band performed their state WSMA pieces for their parents this evening.
President's Message:
Patty expressed the Boosters gratitude for Marlene Tack and all of her years of service as Treasurer for the Boosters. It was hoped that Marlene would attend this meeting so that she could be properly thanked for her outstanding service.
Patty circulated a sympathy card for the family of Matt Fontenot, a trumpet player at Tremper.
Patty read a letter that she composed to send to the Chippewa Falls Band Boosters from the Kenosha Band Boosters. The letter was sent in response to their recent loss in a tragic bus accident returning home from a band competition.
Budget:
A proposed budget sheet was distributed. Highlights include: The Fruit Sale profit proposed is about $1000 less than the previous year's actual profit. The Breakfast with the Bands proposed profit is $300 less than last year's actual profit. Income may be affected by the flower/water sale changes at Band-O-Rama. Dr. Yontz will check to see if water is allowed in the Bradford Fieldhouse because new flooring has been installed. All revenue lines were reviewed.
Expense lines were reviewed and comments were as follows: All bands stayed the same except the Rambler Band. It was noted that their expenses decreased because they did not go away for band camp in the summer of 2005. Discussion followed and it was decided that the Rambler account stay at $2500 as in previous years. The Band-O-Rama line item is noted to include gifts to recognize directors for years of service. The truck replacement line was reduced to $1000 from $1,500 because there is now about $20,000 in the truck replacement fund. The $1,200 for insurance is for the truck, trailer and events (not equipment). The cost of office supplies has increased because of changing banks and purchasing new check stampers, etc. The lighting for the Ice Cream Social remains an uncertain expense. The Boosters may ask the directors to submit proposals for grants from the Boosters toward specific school needs or wants.
The group decided that they would like to have flexibility for use of the money saved by not having to insure equipment that can be covered by KUSD's insurance policy. A motion carried to rescind the June 2005 motion that earmarked the $1,800 saved from insurance premiums for uniforms.
A motion carried to amend the proposed budget with the Rambler band fund set at $2,500, the Drum line fund set at $600, removal of the $2,000 grants to school category, and the Truck maintenance line set at $300.
The budget for 2005-2006 then has a net profit of $378.
Return to Booster Membership agenda item:
A motion carried to drop the Band Booster membership fee of $5 and instead ask for a donation of time and/or money from parents of band students.
The meeting adjourned.
* Next meeting
Click on asterisks for:
*What's New
*Home Page
*What We Do
* Breakfast with the Bands
* Band-O-Rama
Summer Bands:
2008 details coming this spring
* OrchestraFest 2006
*Welcome
5th grade &
new band students
*Membership
*Booster Apparel
*Volunteering
*Volunteer Opportunities
*Minutes
*Send us a Note (contact us)
*Buy/Sell
Instruments
Links:
* Kenosha Unified
School District
* Schools
* Elementary Bands
*What's New
*Home Page
*What We Do
* Breakfast with the Bands
* Band-O-Rama
Summer Bands:
2008 details coming this spring
* OrchestraFest 2006
*Welcome
5th grade &
new band students
*Membership
*Booster Apparel
*Volunteering
*Volunteer Opportunities
*Minutes
*Send us a Note (contact us)
*Buy/Sell
Instruments
Links:
* Kenosha Unified
School District
* Schools
* Elementary Bands
Suggestions? Comments? Contact web@kenoshabandboosters.org
(Please mention 'Band Boosters' in the subject line.)
(Please mention 'Band Boosters' in the subject line.)